Located in Las Vegas, the Regional Transportation Commission of Southern Nevada (“RTC”) is the transit authority and the transportation-planning agency for Southern Nevada. The RTC transit system carries more than 57 million riders per year and is one of the most efficient transit providers in the nation. With this, the RTC is always looking for opportunities to be a more efficient and effective transportation agency that is enhancing mobility and air quality for its citizens and visitors.
Recent technological advancements together with the agency’s sustainability efforts resulted in the RTC’s need to implement a new Financial Management Solution. During their selection process, RTC realized an important factor in ensuring their implementation was a success would be to include a Document Management Solution to provide complete, secure archival and seamlessly integrate into their new system.
The FileNexus® Document Management Solution gives organizations, both large and small, the ability to capture virtually any type of document from any source (i.e. such as purchase requisitions, purchase orders, invoices, checks, host generated reports, client statement streams, IVR recordings, etc.), identify, index and compress them for secure archival and future recall—providing a single cohesive data repository for all document management, workflow and retention needs.
FileNexus® is seamlessly integrated with MS Govern, RTC’s chosen Financial Management Solution. Users have immediate access to FileNexus® documents directly from within the financial application, saving them valuable time by not having to switch between systems. In addition, key document properties are updated in both systems automatically, without user intervention, as users go through their daily processes, providing them with improved access to their data.
In the Purchasing Department, users create electronic Purchase Requisitions, and then use FileNexus® to easily attach any supporting documents such as quotes etc. making them instantly available for viewing in the Financial Solution. Purchase Orders are likewise created to an electronic file which is automatically detected, identified, indexed and archived. Checks are printed both electronically and on paper, with the digital copy stored in FileNexus®. For invoices, users generate barcodes that allow batch document processing and lookups based on key index values such as Vendor Name or ID. Finally, users are also able to capture all supporting documentation relating to journal entries in batches, querying the host system to create associations based on relevant index values. FileNexus® has empowered the RTC team to work more efficiently from within their financial system using centralized and standardized processes, while keeping all of their data at their fingertips.
Published October 4, 2012