Eliminate Data Entry with 2D Barcoding & FileNexus® Document Management Software

Customized 2D Barcoding To Streamline Business ProcessesOrganizations continue to have many key processes that are paper dependent. For example, documents such as new account applications, credit arrangements, checks, etc. will often be copied or scanned, distributed, organized in business workflows, and ultimately filed. These highly manual workflows cost significant time and money.

2D Barcoding in FileNexus Streamlines Paper-based WorkflowsBarcoding is an easy and cost efficient way to improve these processes. For example, a customer could complete a web-based form that instantly generates a customized barcode. The form could then be submitted electronically via email or fax, or in person.  The FileNexus® document management system can read the barcode to automatically identify, archive and route the documents through business workflows preset in the system.

Quite simply, using barcoding in this manner eliminates the need for data entry by inside staff—as well as the manual filing and management of related documents.

You should consider using barcoding in your organization when:

  • Your documents require signatures
  • Your documents are located in remote  locations like stores or branch offices
  • Your remote staff have no connection  to your host system
  • Your staff routinely deal with documents  submitted in person, via mail, courier, email, or fax
  • Your Customer Service representatives,  HR teams, Dealers or Agents are spending too much time handling paperwork
  • You need to meet internal or  regulatory requirements to safeguard document information

This solution is ideal for companies handling high volumes of customer and employee paperwork in industries such as:

  • Utilities
  • Municipalities
  • Telecommunications
  • Retail
  • Financial Services
  • Insurance

Barcoding allows you to realize these benefits by:

  • Speeding up processing time
  • Eliminating re-keying of information
  • Reducing manual handling
  • Improving security of confidential files
  • Keeping information accessible for those who need it most
  • Reducing physical storage costs
  • Eliminating document loss
  • Eliminating shipping and/or faxing costs

For more information on how FileNexus® can improve your business efficiency, please visit www.filenexus.com, or write to sales@loristech.com.

Published January 19, 2012.